As a leader, your default setting should be aggressive-proactive rather than passive-reactive. Instead of letting the situation dictate your decisions, you must dictate the situation.
Engineers love debugging software because they know they can get 10% more efficiency by just making a few tweaks. But we never focus on debugging human interactions. We put great people together in teams and hope it will work, and sometimes it does and sometimes it doesn't, and most of the time we don't know.
A recent American Time Use Survey, by the Bureau of Labor Statistics, found that 83% of people in the U.S. spend no time at all "relaxing or thinking."
Determine the greatest priority for your team, then direct your team to attack that priority. Once the wheels are in motion and the full resources of the team are engaged in that highest priority effort, then determine the next priority, focus the team's effort there, and then move on to the next priority.